Culinary Coordinator – Dubai, United Arab Emirates


Key Roles & Responsibilities


Type letters, reports and any other mailing or correspondence including memos in an efficient manner, to distribute or mail, keep copies in file, type menus, recipes etc.

Answer calls according to hotel standards

Keep Executive Chef’s agenda updated and remind him about appointments

Update the kitchen utensil budget

Update and distribute the HACCP policies to all kitchen chefs

Check event orders and record any non-conformance


Ensures proper requisitioning and control of office supplies

Set up and maintain files according to an established system; keep a trace file and inform the persons concerned about the due dates

Keep file of all kitchen staff and screen their movements within the department and keep the Executive Chef informed accordingly

Keep the Chef office’s organisation chart updated

Monitor and file annual leave forms and forward copies to the HR department

Ensure timely dissemination and response to all correspondence (email, fax, written)

Ensure security and upkeep of all department confidential files


Upon instruction to ensure that necessary promotional arrangements are prepared

Ensure personal awareness of the hotel’s activities and services to effectively promote the property and be responsive to customer inquiries

Handle all appointment requests for superiors and schedule accordingly

General Duties

Coordinate and liaise with colleagues and outside parties whenever necessary

Interact with other departments to provide additional or specialised guest services

Handles equipment with care and practice recycling of office materials when possible

Ensure timely reporting and maintenance follow up of office equipment malfunction

Adheres to the specified hygiene and personal grooming standards of the hotel

Maintains general cleanliness of the office



Oral and written fluency in English


Knowledge of other languages and basic understanding of local language preferred

Motivator & self starter

Displays initiative

Commitment to professional values

Willing to work long hours


Computer literate

Secretary Certificate


Minimum 2 years secretarial experience with at least 1 year in a similar capacity


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