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Key Responsibilities
Maintain and update the Space Management System (QFM), under the direction of the Space Planning Manager, to have accurate space allocation data for all campus space
Manage the Space Reservation System (EMS), fielding questions from campus stakeholders and approving use of specialty space
Develop utilization reporting from the System to assist the Planning Team in space allocation decision-making
Maintain and update the Aconex Project Management Database; raise all invoices and PO’s for project work in support of, and under the direction of, the Capital Projects Team
Prepare and complete various forms, reports, minutes, intranet content, correspondences, purchase orders, and campus announcements in support of the department
Monitor department budgets under the direction of the Director of Campus Planning and Projects
Support the Director of Campus Planning and Projects in governance of the Space Planning Working Group. Assist in scheduling, minutes, presentation notes, and action items for this group
Work on any other projects as assigned by the department, in support of the Campus Operations team as a whole, such as DCT inputs at peak time and cross training for vacation cover
Qualifications
Required Education:
Bachelor’s Degree
Preferred Education
Bachelor’s Degree
Required Experience
Minimum of 5 years of administration experience within a services environment
Ability to assess technical/system needs and analyze/manipulate data in Excel format
Excellent communication, interpersonal, and client relations skills
Well versed in Microsoft Excel, Word, and PowerPoint
Strong interpersonal, communication, coordination skills
Strong organizational skills with attention to detail
Ability to handle multiple tasks and assess priority needs
Preferred Experience
Minimum of 8 years of administration experience within a services environment
SQL software knowledge and experience
Advanced Excel knowledge (pivot tables and extensive formula functions)
Experience with specialized software such as EMS Booking system and Aconex Project Management software
NYU Abu Dhabi is pioneering a new model of higher education for a global world, dedicated to excellence in teaching and research and to advancing cooperation and progress on humanitys shared challenges.
Drawing on the strengths of the NYU global network, it offers an outstanding liberal arts and sciences education to students from the United Arab Emirates, the United States, and around the world, with a distinctive focus on intercultural understanding and leadership.
It supports innovative research and graduate education programs that push forward the frontiers of knowledge and respond in powerful and interdisciplinary ways to vital global and local challenges.
NYUAD advances NYU as a model university for the 21st century and contributes in multiple ways to the development of a sustainable, knowledge-based economy in Abu Dhabi.
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