Data Administrator Facilities Planning Job In Dubai

Key Responsibilities

Maintain and update the Space Management System (QFM), under the direction of the Space Planning Manager, to have accurate space allocation data for all campus space

Manage the Space Reservation System (EMS), fielding questions from campus stakeholders and approving use of specialty space

Develop utilization reporting from the System to assist the Planning Team in space allocation decision-making

Maintain and update the Aconex Project Management Database; raise all invoices and PO’s for project work in support of, and under the direction of, the Capital Projects Team

Prepare and complete various forms, reports, minutes, intranet content, correspondences, purchase orders, and campus announcements in support of the department

Monitor department budgets under the direction of the Director of Campus Planning and Projects

Support the Director of Campus Planning and Projects in governance of the Space Planning Working Group. Assist in scheduling, minutes, presentation notes, and action items for this group

Work on any other projects as assigned by the department, in support of the Campus Operations team as a whole, such as DCT inputs at peak time and cross training for vacation cover


Required Education:

Bachelor’s Degree

Preferred Education

Bachelor’s Degree

Required Experience

Minimum of 5 years of administration experience within a services environment

Ability to assess technical/system needs and analyze/manipulate data in Excel format

Excellent communication, interpersonal, and client relations skills

Well versed in Microsoft Excel, Word, and PowerPoint

Strong interpersonal, communication, coordination skills

Strong organizational skills with attention to detail

Ability to handle multiple tasks and assess priority needs

Preferred Experience

Minimum of 8 years of administration experience within a services environment

SQL software knowledge and experience

Advanced Excel knowledge (pivot tables and extensive formula functions)

Experience with specialized software such as EMS Booking system and Aconex Project Management software

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