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Job Purpose:
Identification of required facility and collateral documentation based on Credit Approvals.
Preparation of facility and collateral documentation as per the Bank’s and regulatory standards.
Ensure that all required documentation (facility, collateral and source) have been obtained against each approved facility.
Ensure that all documents are in order as per bank’s Policies & Procedures.
Ensure that all documents accepted to allow facilities provided to safe keeping and digital filling.
To conduct post monitoring functionalities related to maintenance of borrowing documents.
Adhere to the Bank’s initiatives related to process reengineering, automation of process.
Ensure that providing and updating data use for management information requirements.
Key Result Areas:
Analyze credit approval on documentation control perspective and identify purpose of the approval, required facility and collateral documentation, verify that credit approvals are approved in line with the Bank’s policies and guidelines.
Prepare appropriate approved facility and collateral documents, approved by the Bank’s legal department incorporating all terms and conditions that are stipulated in the Credit Approval.
Co-ordinate with various Business Units, Risk Management and Legal team in order to finalize Credit Agreement and Security Agreement as and when requires.
Ensure that documents mentioned in the lodgment list being received.
Review all the documents related to approved facilities and ensured that all are in order as per bank’s guidelines.
Update documentation checklist in order to ensure that all the necessary documents have been obtained for each approved facility.
Ensure that all discrepancies have been identified and escalated to the appropriate level of authorities for resolution.
Liaise with in-house legal team to verify the authenticity of the signatories of borrowing entities and guarantors whenever necessary
Ensure that all documents are being physically lodged and digitally filed.
Ensure that expiry dates, deferrals and any other exceptions are updated accurately into the relevant internal systems (MIS) for monitoring purposes and escalated to higher level of authority, if necessary, for resolution.
Provide documentation clearance to Credit Control Unit to upload limits in the core system upon satisfying that all documents have been obtained and are in order.
Periodically review borrowing documents physically held under custody to identify any discrepancy or housekeeping purposes.
Assisting implementation of all initiatives of process reengineering and process automation.
Ensure updating all related data bases and monitoring tools maintains at unit on timely manner.
Maintain satisfactory working relationship with CIBG/IBG/RBG Business, Technology and Operations Teams.
Ensure that agreed turnaround times adhered at all time.
Accurately translate customized facility conditions to Arabic language (Applicable to Arabic speaking employees).
Ensure Audit rating maintained as “Satisfactory.
Ensure to upkeep accurate data management functionalities related to Documentation Unit and Credit Administration Division.
Ensure special assignments and projects related to Documentation Unit and Credit Administration Division to be completed in acceptable timelines.
To make sure “Zero” operational loses in all activities
Ensure RCSA is up to date.
Ensure that all activities are performed with “Zero” errors and adhering to the TAT’s and SLA’s ensuring delivery of satisfactory services to various stakeholders. Also has to adhere to strict compliance with Bank policies & procedures
Timely provide satisfactory service to all stakeholders (business partners) and ensuring of compliance of all approval conditions and provide necessary support to resolve problems from time to time.
Try to minimize customer complaints and take necessary corrective actions wherever required to prevent future recurrence.
Sharing knowledge to resolve issues arising in day today functionalities.
Ensure accuracy and perfection with “Zero” errors
Provide satisfactory services to the various stakeholders by providing necessary support/assistants/guidance to solve problems from time to time
Ensure delivery of high quality services in line with agreed business needs and strict adherence to the TAT’s and SLA’s
To make sure “Zero” operational loses
Knowledge, Skills and Experience:
Graduate, intelligent and sound knowledge on banking operations
A Minimum of 2 to 4 years’ experience in General Banking covering at least 2 years in the area of Corporate Documentation in UAE
Good understanding of technological issues, and fair knowledge on computerized environment
Effective Communications and interpersonal skills.
One of the UAEs best performing banks for over five decades, Mashreq is a leading financial institution with an expanding footprint across the Middle East and North Africa with a strong presence in the financial capitals of the world with international offices in Europe, Asia, Africa and the US.
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