Ensure that all required documentation (facility, collateral and source) have been obtained against each approved facility.
Ensure all activities in Documentation Unit are accomplished accurately and in a timely manner.
Ensure all documentation control methodologies implemented with post monitoring requirement related to documentation release being implemented.
Ensure that all documents have been reviewed and found in order, and enforceable as per the laws of the country.
Ensure that RCSA is in place and up to date.
To enhance knowledge and guide of subordinates related to Credit Documentation.
Ensure that all policies and procedures are aligning with the Bank’s and regulatory policy guidelines.
Adhere to the Bank’s initiatives related to process reengineering, automation of process.
Ensure that providing and updating data use for management information requirements.
Key Result Areas:
Responsible to manage the resources available in conducting the related responsibilities to Corporate Documentation structure effectively and efficiently, which resultantly facilitates to offer better customer service without compromising to any control features.
Supervision/authorization of documentation requirement checklist for all Commercial Credit approvals. Ensure that all terms and conditions stipulated in the Credit approval as precedent to disbursement of limits have been duly complied with and all securities / insurance policies have been obtained prior to provide Documentation clearance in order to provide limit release in core system.
Ensuring custody of all documentations and compliance of all terms and conditions as per credit approval.
Manage timely and accurately providing documentation clearance in order to implementation of credit approval limits in various systems.
Identify any irregularity / deviation / exception in the borrowing documentation and promptly address those to the relationship manager and Wholesale Risk Management for an early resolution.
Develop and improve Internal Controls and Mitigants on ongoing basis to maintain high level Service Standard.
Plan, develop and execute the related improvements in the assigned areas, coordinate and allocate resources with regards to special projects as and when warranted.
Provide regular input on Policy and develop Procedures related to Credit Operations to make it more efficient and practical.
To act as a trouble shooter to deal with Relationship Managers, Credit Managers, and for others business initiatives.
To manage the internal MIS to capture exceptional transactions for Credit Documentation.
Manage and monitor the MBO and KPI of Credit Ops staff to lead towards achieving the corporate objectives.
Review the process change and mange it appropriately towards better resolution.
To monitor & ensure perfection of pledge, lien and mortgage of customer assets and to ensure periodic valuation of such assets.
Ensure to maintain audit rating as “Satisfactory”.
Ensure that RCSA is up to date and testing is duly completed as per guidelines.
To sign-off as authorized signatory on facility agreements whilst ensuring that all terms and conditions and commitment are properly reflected in the document.
Extend proper advice and assistance to Credit Department regarding Credit and Documentation issues and coordinate with Legal Dept. on legal issues if required.
Validation translated customized facility conditions to Arabic language (Applicable to Arabic speaking employees).
Ensure proper and timely implementation of recommendations of Credit Review/ Audit Department and address and deficiencies brought out in the audit process to remedy matters and follow-up till regularization.
Working relationships are maintained with Divisional Managers/Unit Heads in Corporate Banking, WRM, Legal, Audit Risk and Compliance Group.
The job holder works in an environment where all actions are time bound. Speed and accuracy are of the essence in implementing the approved facilities. Any failure or slippage can prove costly to the bank in terms of lost revenue, getting penalized and cause damage to its reputation.
The job holder is governed by the Credit Policy, Operations Procedure Manuals, APPM, Product Programs, SOP’s and terms and conditions of individual Credit approvals.
Thorough understanding of commercial products and interpretations of facility structure and credit approval terms.
The job holder must ensure to provide documentation clearance for correct utilization of limits by deciding whether or not a particular transaction meets with the stipulated terms and conditions of Credit approval and from where to appropriate funds required for margin / settlement.
Undertake timely decisions and delegates work to ensure quick turn around time, decisions are taken in order of critical and material issues.
Responsible for spotting irregularities and alerting Management for corrective action, thus arresting any further deterioration in the relationship.
Decide on the requirement of appropriate security documents in consultation with Legal Dept. and on adequacy of collateral.
Knowledge, Skills and Experience
A graduate with thorough understanding of Commercial products and the implication of risks relating thereto with a proactive approach to problem solving.
Good understanding of technological issues with sound analytical ability and PC skills.
Experience in dealing with internal / external customers.
Thorough understanding of Corporate Documentation in GCC/LMA/US/European Documentation.
Minimum 10 – 15 years of experience in banking and 7 to 10 years exposure of handling and managing documentation of corporate banking, credit and loan administration.
One of the UAEs best performing banks for over five decades, Mashreq is a leading financial institution with an expanding footprint across the Middle East and North Africa with a strong presence in the financial capitals of the world with international offices in Europe, Asia, Africa and the US.