Office Assistant Job In Dubai



Ensures appropriate protocol is implemented for the Management Office when dealing with senior management and other official bodies.

Assist in managing calendars, scheduling appointments, and coordinating meetings, ensuring optimal time management and prioritization.

Prepare and distribute correspondence, memos, reports, and presentations as requested.

Maintain and organize physical and digital files, records, and documents, ensuring accuracy, confidentiality, and easy retrieval.

Maintains an up-to-date and accurate filing system of all documents received through the Division Head Office

Maintains and confirms the Division Head’s diary in cooperation with other Offices / Departments / Colleges

Manage incoming and outgoing communications, including answering and screening phone calls, taking messages, and responding to emails in a professional and timely manner. Greet and assist visitors, ensuring a positive and welcoming experience.

Coordinate travel arrangements, including flight bookings, hotel reservations, and transportation logistics for team members as needed.

Assist with preparing and reviewing expense reports, ensuring accuracy and adherence to company policies.

Support the management team in preparing for meetings, including compiling relevant materials, conducting research, and creating presentations.

Monitor and manage office supplies inventory, placing orders when necessary and ensuring adequate stock levels.

Collaborate with other team members to coordinate and execute company events, meetings, and special projects.

Manages simultaneous projects ensuring timely and effective delivery.

Uphold strict confidentiality in handling sensitive information and documents.

The American University in the Emirates (AUE) is one of the most rapidly growing universities in the United Arab Emirates. Why do so many students want to study here? This is because AUE offers an American curriculum, taught by highly regarded faculty, who seek to engage our students in excellent learning experiences.
AUE offers students accredited undergraduate, graduate, and professional programs within in its seven Colleges and numerous Institutes and Centers, which encourage you to become proactive, reflective and critical thinkers and researchers. AUE students learn to become part of a fully engaged community, whose members are taught to become the next leaders within their professions, both locally and internationally.


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